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Sales & Administrative Assistant

Location:	GTA, Toronto, Ontario, Canada
Job Type:	Permanent
Posted:	22nd Sep 2009
Closing Date:	7th Oct 2009
Posted By:	Wireless Trade Group Inc.
Details:
Sales & Administrative Assistant We have an immediate opening for an experienced Sales & Administrative Assistant. The successful candidate will be responsible for providing administrative and sales support to one or more members of senior management and the Sales team. Other duties include general clerical, receptionist and project based work. Responsibilities -Assist in research, preparing, editing and finalizing a variety of status and other reports, proposals, presentations, forms and other documents -Create, continuously update and maintain contact information database for customers, global wireless dealers, traders and carriers -Data entry, tracking documentation and reviewing data to ensure accuracy -Create email flyers, send out email blasts; and post ads on the internet (wireless trading sites); and monitor and report leads to the Sales team -Adhere to all company goals, policies, procedures and business ethics codes -Assist in identifying and resolving customer concerns; and prepare required forms and information packages in conjunction with the Sales team to meet specific customer needs -Assist in maintaining contact with all clients to ensure high levels of customer satisfaction -Carefully monitor agenda for the Sales team. Make appointments and organize meetings according to specific requests; prepare documents and materials for meetings; handle correspondence, respond to customer requests and other enquiries as necessary or forward to appropriate staff -Complete/process all documentation required to finalize sales e.g. create profit matrices, Purchase Orders and Sales Orders; complete all other relevant forms and documentation, follow up on shipments and transactions etc -Maintain confidentiality of all customer information and files at all times -Coordinate and participate in marketing events such as seminars, conferences and trade shows -Assist with office filing, record-keeping and storage systems (hard copy and electronic) -Sort and distribute all incoming and outgoing mail -Greet and assist company visitors; answer telephones and direct calls to appropriate staff -Perform general clerical duties such as scanning documents, photocopying, faxing and scheduling meetings -Coordinate travel arrangements for Board of Directors and staff Order office supplies; service office equipment and arrange for servicing in the case of major repairs -Assist with internal requirements on key projects -Other related administrative and sales functions as required Skills/Knowledge -Broad knowledge of administration, report generation and database input -Excellent written, verbal and listening communication skills -Ability to multi-task and adapt to constantly changing workload while maintaining a high level of accuracy and efficiency -Technologically literate with strong computer skills and proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook), Internet; advanced Excel user preferred -Good relationship management skills -Excellent organizational and time management skills with a strong attention to detail and ability to plan and prioritize effectively against business demands -Ability to complete tasks with minimal supervision; and work independently and as part of a team -Strong data and process analysis capabilities -Strong Web knowledge; web design management experience an asset -Ability to do basic design editing of information on flyers -Ability to use tact and discretion in dealing with sensitive situations -Ability to approach issues with creative problem-solving attitude while exercising sound independent judgment and ethical decision-making -Ability to learn fast and adapt quickly to a fast-paced ever-changing environment -Ability to operate a variety of standard office machinery Experience -At least 2 years previous experience as a Sales & Administrative Assistant -College/University graduate

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